Conference - Eesti Autorite Ühing

Conference

NB! As of 1 January 2027, the licence fee rates for free entrance events will change for events attended by more than 600 people. The new rates are shown in the free entrance table below.

A conference is an event where people gather to discuss a specific topic or field, share knowledge, and exchange ideas. Typically, a conference consists of lectures, presentations, and discussions. The event is advertised as a conference or seminar.

If you are organizing a conference and music is played at the beginning, during, and/or during breaks of the event (e.g., background music or a live performance by a singer/band), you will need a public performance license for the music. The licensing agreement for publicly performing musical works at a conference must be finalized at least 2 working days before the event. The amount of the licence fee depends on whether admission to the event organised is for a fee or free of charge.

For conferences with paid admission, the licensing fee is 0.5% of ticket sales, but not less than 15 € per event day.

All tickets distributed through barter transactions will be included in the admission fee and will be calculated on the basis of the average ticket sales price.

Tickets distributed free of charge, which represent more than 10% of the total number of tickets for the event, will be included in the admission fee and will be calculated on the basis of the average ticket sales price.

For free entrance where no sell points are rented out, the license fee depends on the number of attendees:

Number of attendees	Until 31.12.2026	From 01.01.2027
1–100 people	15 € per event day	15 € per event day
101–300 people	20 € per event day	20 € per event day
301–600 people	35 € per event day	35 € per event day
601–1000 people	55 € per event day	70 € per event day
For every additional 1000 people	an additional 45€ per event day will be added	an additional 120 € per event day will be added

The agreement does not grant the right to organize events that are essentially concerts or entertainment events significantly centered around music. Such events require a separate license (see concerts and other music-related events).

Note: The license fees mentioned here do not include VAT, which, according to the Value-Added Tax Act, will be added by EAÜ. The VAT amount will be calculated on the EAÜ commission fee and shown as a separate line on the invoice issued by EAÜ.

No later than 14 days after the event, a financial report must be submitted, and in the case of a live performance (a band or artist performs), a repertoire report as well. Based on the received reports, a license fee invoice will be issued.

The licence fee rates are valid from 01.01.2026 to 31.12.2026. As of 01.01.2027, new rates apply to free entrance events attended by more than 600 people (see table). All other rates remain unchanged in 2027.

Get your music license